Salamis Shipping Services Ltd provides transport and shipping services to corporate and individual clients. Salamis Organisation respects your rights including your right to the protection of personal data and privacy and measures have been implemented to ensure that we protect your privacy and secure your personal information.
Salamis Tours Limited hereinafter referred as “Salamis Shipping Services Ltd”, “We” or “us” is a data controller within the meaning of the General Data Protection Regulation (“GDPR”) who collects, holds and process your personal data in compliance with the GDPR legal obligations. This means that we are responsible for deciding how we hold, use, process and transfer your personal information.
This Privacy Notice explains how Salamis Shipping Services Ltd collects and uses your personal data, why your personal data will be used, for how long it will usually be retained, which are your rights and how you can exercise them and in general provides all necessary information to ensure that you are aware about the processing of your personal data and that you have their control.
Please note that this Privacy Notice may be amended from time to time, but we will manage to inform you about it. The amended Privacy Notice will be found in our website and we encourage you to review the Privacy Notice in our website periodically to be informed of how we use your personal data.
We collect your personal data either from you directly, or from a member of your family or from your employer or the person who receive our services on your behalf.
In order for us to be able to provide you with our services we need to collect and use personal data and other people such us those people on your booking. We will not collect sensitive information about you, however, in some specific cases such as health conditions and ability to travel, your sensitive data will need to be collected.
The term personal data means any information relating to an identified or identifiable natural person such as name, email, address, ID etc.
The personal data that we usually collect may vary from the service that we provide to you and they may include, without limitation, the following:
We only use your personal data for the purposes defined in this Privacy Notice. If we intend to use your personal data for another purpose, we will inform you prior to the processing.
We will use your personal data only in the following cases:
We collect and process personal data to be able to provide our services
Please bear in mind that in case you do not wish to provide us with your personal data we might not be able to provide you with our services.
In our premises we operate closed circuit television ("CCTV") to ensure the security and safety of our employees, customers and visitors, to detect and prevent criminal offences and to protect our facilitates. These CCTV cameras record continually and images of you may appear in these recordings.
We may use your contact details to communicate with you in the course of our business or to provide you information about changes to the time schedule of the vessel schedule or to respond to any question you may communicate to us.
Except of the service related communication, we will use your contact details to communicate to you, our offers, promotions and other relevant marketing materials if you have agreed to receive marketing and promotional material from us.
We may use and process your personal data to manage and/or settle any claim or dispute you may have and/or to initiate or defend any legal action.
We will only use your personal data when the law allows us to. Most commonly, we will collect, use and process your personal data based on at least one of the following legal grounds:
We will process your personal data when it is necessary to perform our contractual obligations such as the contract between us to provide you with our services.
When you subscribe to receive marketing and promotional material from us you consent to process your contact details for this purpose. You can withdraw your consent at any time without affecting the lawfulness of the processing based on consent before its withdrawal.
For example, we may be obliged by law to share your personal data with regulatory authorities. Likewise, we are obliged by tax laws to retain certain data for specific time period
For instance the CCTV in our stores is based on legitimate interest we seek. These legitimate interests are the ensure your safety and security, our customers, visitors, our facilities and our employees. Likewise, when a complaint is made, our legitimate interests are to handle your complaint and resolving the dispute. Also, we are conducting processes to manage and develop our business activities, including the improvement of our products and services based on our economic interests.
We recognize that your personal data is valuable, and we take all reasonable measures to protect them while it is in our care. In doing so, we only share the personal data that is absolute necessary. We may also share your personal data with other internal departments within the Salamis Organization.
In certain cases it may be necessary to transfer your personal data to third countries outside EU. In such cases, we will proceed with the transfer only if the conditions set out in data protection laws are met, for example if there is an adequacy decision meaning that the third country ensures an adequate level of protection, or we may use appropriate safeguards such as binding contracts with those parties. We never transfer personal data outside EU unless the protection of such data is guaranteed from the third party.
We do not sell any of your personal data to any third party.
We will not retain your data for longer than is necessary to fulfil the purpose it is being processed for. To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal data, the purposes for which we process it and whether we can achieve those purposes through other means. We must also consider periods for which we might need to retain personal data in order to meet our legal obligations or to deal with complaints, queries and to protect our legal rights in the event of a claim being made.
When we no longer need your personal data, we will securely delete or destroy it.
In order to protect your privacy and protect your personal data against unauthorized access, improper use or disclosure, unauthorized modification, accidental loss, destruction or damage we have implemented appropriate organizational measures such as policies and procedures and technical measures.
You have the following rights in relation to the personal data we hold about you:
Please note that some of the above rights may be limited where we have an overriding interest or legal obligation to continue to process the data or where data may be exempt from disclosure due to professional secrecy obligations.
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
If you have a concern about the way we are collecting or using your personal data or wish to make an internal complaint, you may contact us by e-mail, whose details are defined below or directly raise your concern to the Data Protection Commissioner’s Office at http://www.dataprotection.gov.cy.
If you have any questions about this Privacy Notice or want to exercise your rights sets out in this Privacy Notice, please contact us by:-
Sending an e-mail to: [email protected] or
Call us on: 77778500.
You can also contact our Data Protection Officer at [email protected]